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Payroll Specialist

Payroll Specialist

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The Payroll Specialist processes and prepares the documents, reports, checks and vouchers related to the payment of assigned worksite client employees and corporate personnel.  In addition, this position verifies the periodic tax deposits are correct as well as other assorted tax & benefit functions.


Essential Duties and Responsibilities:

  • Processes payroll and all related tax documents for client employees
  • Processes new employee paperwork, entering data into payroll system
  • Enters and maintains employee deductions and other changes and processes terminations
  • Reviews all data entry to assure accuracy
  • Processes new hire reporting with appropriate state agency
  • Processes benefit reports including 401(k), FSA, Health Insurance, W/C, etc.
  • Processes monthly workers’ compensation reports for carriers
  • Responds to questions from clients
  • Assists clients with benefit enrollment and open enrollment during renewal periods
  • Enrolls, changes and terminates policyholders from various group insurance plans
  • Verifies daily, quarterly, and annual tax deposits and tax returns/reports
  • Gathers information necessary for workers’ compensation audits & reviews final audit
  • Administers workers’ compensation claims; maintains medical control, returns the injured employee to work and works closely with the insurance carrier
  • Assists with new client set up
  • Documents standard operating procedures
  • Updates policies and procedures as needed
  • Resolves miscellaneous tax issues and notices


Other Responsibilities:


  • Adheres to the policies and procedures of company.
  • Maintains strict confidentiality of client, company and personnel information
  • Demonstrates a strong commitment to the mission and values of the organization
  • Adheres to company attendance standards
  • Performs other duties as assigned


Supervisory Responsibilities:   None




  • Strong organizational and interpersonal skills
  • Excellent written and verbal communication skills
  • Detail oriented
  • Ability to multi-task and work independently
  • Ability to organize, prioritize and handle multiple work assignments


Education and/or Experience:

  • A minimum of two (2) years of payroll experience, tax returns and deposits is preferred.
  • Worker’s Compensation experience a plus.
  • Professional Employer Organization (PEO) a plus.
  • An Associate’s Degree in Business, Finance or Accounting is preferred.


Computer Skills:


Advanced knowledge of MS Word, Excel and Outlook


Environmental Factors/Physical Demands:


Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to repetitive motion such as typing, data entry and vision to monitor. May be subject to bending, reaching, kneeling, stooping and lifting up to thirty (30) pounds.